• The Facilities Use Application must be received by the Facilities Use Coordinator at least 30 days prior to the use date requested. 

• Fees for use start at $60 per hour with additional charges for special use services (e.g., audio-visual, auditorium, cafeteria).

• Applicable fees and regulations for the use of school facilities will be reviewed with each applicant prior to facilities use confirmation.

• The user of district facilities shall, during its use of district facilities, carry and pay for public liability insurance fully protecting and insuring the user and the district from and against any liability for injury or death to any person and or damage to property arising out of the use of and occupancy of district facilities, including the district’s reasonable expense, if any, incurred in defending any suit to enforce such liability.  Such liability insurance shall be in policies of companies licensed to do business in the New York state.

  • Insurance policy must have minimum limits of:

    • Bodily injury - $1,000,000 (each person)

    • Property damage - $250,000 (each accident)

The following endorsement must be appended to the policy:

• It is understood and agreed that the City School District of Albany is the owner of the building described in the annexed policy. The district is an additional insured and said policy is extended in all of its terms to cover any liability of ownership, maintenance or use under the terms of said policy to the limits thereof of the district.

• The original of the policy or a duplicate thereof must be filed with the Facilities Use Coordinator no later than 15 days prior to the use.

• The endorsement shall be appended to the policy described, which will guarantee to the district that notification of any cancellation shall be received by the district no later that 10 days prior to such cancellation.