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Facilities use guidelines

Nancy Viggiani, Facilities Use Coordinator
Phone: (518) 4
75-6538

Fax: (518) 475-6527

 

City School District of Albany facilities are available to community organizations and the public for events and activities year-round.

 

General facilities use

Please note the following guidelines and the required submission of the Facilities Use Application. Scroll down for information about renting the artificial-turf field at Albany High School.

  • The Facilities Use Application must be received by the facilities use coordinator at least 30 days prior to the use date requested. 

  • Fees for use start at $60 per hour with additional charges for special use services (e.g., audio-visual, auditorium, cafeteria).

  • Applicable fees and regulations for the use of school facilities will be reviewed with each applicant prior to facilities use confirmation.

  • The user of district facilities shall, during its use of district facilities, carry and pay for public liability insurance fully protecting and insuring the user and the district from and against any liability for injury or death to any person and or damage to property arising out of the use of and occupancy of district facilities, including the district’s reasonable expense, if any, incurred in defending any suit to enforce such liability.  Such liability insurance shall be in policies of companies licensed to do business in the New York state.

    • Insurance policy must have minimum limits of:

      • Bodily injury - $1,000,000 (each person)

      • Property damage - $250,000 (each accident)

The following endorsement must be appended to the policy:

  • It is understood and agreed that the City School District of Albany is the owner of the building described in the annexed policy. The district is an additional insured and said policy is extended in all of its terms to cover any liability of ownership, maintenance or use under the terms of said policy to the limits thereof of the district.

  • The original of the policy or a duplicate thereof must be filed with the Facilities Use Coordinator no later than 15 days prior to the use.

  • The endorsement shall be appended to the policy described, which will guarantee to the district that notification of any cancellation shall be received by the district no later that 10 days prior to such cancellation.

Rental of turf field at Albany High School

The turf field at Albany High School is available for rental, with preference given to student groups and district-related activities. Requests to rent the field must be submitted during February of the calendar year that a group wants to use the field. Late requests also may be considered. Click the highlighted text for the Albany High School Artificial Turf Field Rental Application.

 

Please see the rental applicaiton for rates. Full payment is required no later than two weeks before to the event. In addition, liability insurance is required in the form of a policy naming the City School District of Albany as an additional insured in the amount of $1 million for personal injury and $250,000 for property damage. Please see page 4 of the rental agreement for more information.

 

Turf field use rules:

  • No food of any kind is permitted.

  • Water is the only beverage allowed.

  • Gum is prohibited.

  • Nuts and sunflower seeds are prohibited.

  • Tobacco and alcohol products are prohibited.

  • Animals are prohibited.

  • Metal spikes/cleats and high-heeled shoes are prohibited.

  • Burning materials of any kind is prohibited.

  • The use of sharp objects or golf clubs on all surfaces is prohibited.

  • Profane language, boisterous behavior, or other objectionable behavior is prohibited.

  • Only authorized maintenance vehicles are allowed on the turf field.

  • Marking or painting on the track, turf or any of the facility playing surfaces is strictly prohibited.

  • Moveable markers, such as cones and hurdles are allowed upon receipt of permission from the district director of athletics.

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