Reopening: Bilingual Education and World Languages

Districts that plan to reopen using in-person or hybrid instruction must complete the identification process for English-language learners within 30 school days of the start of the school year for all students who enrolled during COVID-19 school closures in 2019-20, as well as all students who enroll during summer of 2020 and during the first 20 school days of the 2020-21 school year. After this 20-day flexibility period, identification of ELLs must resume for all students within the required 10 school days of initial enrollment.

Required instructional units of study to all ELLs will be provided based on their most recently measured English-language proficiency level during in-person or hybrid instruction.

For information about regular communication and engagement with families of English-language learners, visit the Communication/Family and Community Engagement section [provide link] of our reopening plan.

Potential ELL students who registered during school closure in 2019-20 and during the summer of 2020 will begin the ELL identification process in mid-August with the intent of getting most of the incoming kindergarten students screened and tested as needed.

Once school begins, the English as a New Language intake coordinator will continue the identification process through Oct. 22, 2020.

  • For students who registered during school closure and summer of 2020, the protocol is the same with the exception of the timeline. The process will be completed by Oct. 22 (30 school days).
  • For students who register within the first 20 school days (Sept. 8-Oct. 7), the protocol is the same with the exception of the timeline. The process will be completed by Oct. 22 (30 school days).
  • For students who register after the first 20 days of school (after Oct. 7), all schools that reopen using in-person or hybrid instruction will be expected to complete identification of ELLs within the required 10 school days of initial enrollment for all students, pursuant to Commissioner’s Regulations Part 154. This includes the ELL screening, identification and placement processes.

2020-21 ELL Identification/NYSITELL Administration Protocol

In Compliance with NYS Reopening Guidance

  1. Parents and guardians along with interpreters will enroll their child/children at our Central Registration Office. The Home Language Questionnaire (HLQ) is part of the registration packet. Prior to mailing the student’s paperwork to the assigned school, a copy of the HLQ will be made and kept for the ENL intake coordinator to monitor daily. 
  2. Parents and guardians of students who need to be screened for eligibility for ENL services according to the HLQ will be directed to the ENL secretary or intake coordinator, who will schedule ENL Interviews Monday through Friday.
    • The initial screening process should be followed in person for new entrants following the district’s safety protocols to ensure compliance with the Governor’s Executive Orders and Centers for Disease Control and Prevention health and safety guidelines after commencement of regional reopening.
    • An interpreter of the indicated preferred language must be present.
    • The interviews will take place at the Department of ENL and Refugee Services, located in the Harriet Gibbons Student Services Center, 75 Watervliet Ave.
    • This process will be completed by Oct. 22, 2020.
  3. The oral Interview with the family and interpreter serves to confirm that the student’s home or primary language is other than English. It also enables the ENL intake coordinator to obtain information on SIFE and IEP status. If the student has an IEP from another state or Puerto Rico, a referral to the school building’s Language Proficiency Team (LPT) will be made.
  4. If the oral interview identifies the student as a potential ELL, the ENL intake coordinator will administer the NYSITELL following the interview. Upon completion of the NYSITELL, the ENL intake coordinator will enter results in schooltool and send a confirmation email to ENL teachers and the secretary at the assigned school.  
    1. The ENL intake coordinator will also provide the Parent Orientation and administer the SIFE Screener and MLS as necessary for students in grade 2 and up. 
    2. The Parent Orientation includes: a high-quality orientation session of the state standards, assessments and school expectations of ELLs, as well as program goals and requirements for ENL programs.
      • Information regarding COVID-19 policies and procedures also will be included at this orientation.
      • Such orientation shall be provided in a language or mode of communication that the parent or person in parental relation best understands (CR 154, 10(f)1).
    3. Any new entrant enrolling in the school district, to the extent feasible, must be provisionally placed in a Bilingual Education program while awaiting NYSITELL results, as this is the program of default for districts that meet the enrollment threshold set forth under Section 154-2.3(d).
  5. Prior to Oct. 22, 2020, parents and guardians will receive a notification (entitlement and non-entitlement) letter in their preferred language. The letter will inform parents of whether the student is Entering (Beginning), Emerging (Low Intermediate), Transitioning (Intermediate), Expanding (Advanced), or Commanding (Proficient) in English-language proficiency. 

Units of Study for ELLs

ENL teachers in each of our school buildings will audit new caseloads of students for the 2020-21 school year. Instructors will design, in collaboration with classroom teachers, appropriate units of study for ELLs based on CR Part 154 regulations illustrated below:

Entering:

  • For K-8 students: 360 minutes of services per week (180 minutes of stand-alone ENL and 180 minutes of Integrated ENL/ELA).
  • For 9-12 students: 540 minutes per week (180 minutes of stand-alone ENL and 180 minutes of Integrated ENL/ELA and 180 minutes of either stand-alone or ENL and any core subject).

Emerging:

  • For K-8 students: 360 minutes of services per week (90 minutes of stand-alone ENL and 180 minutes of Integrated ENL/ELA).
  • For 9-12 students: 360 minutes per week (90 minutes of stand-alone ENL and 180 minutes of Integrated ENL/ELA and 90 minutes of either stand-alone or ENL and any core subject).

Transitioning:

  • 180 minutes of service per week (90 minutes ENL/core content area and 90 minutes of either stand-alone ENL or ENL/core).

Expanding:

  • 180 minutes of service per week (ENL/ELA or other content area).

Commanding:

  • 90 minutes of service per week or other approved former ELL services for two additional years.

If it is evident during the interview that the child is a potential Student with Interrupted and/or Inconsistent Schooling, the SIFE screener is administered. After placement, the Multilingual Screener will be administered at the school if needed to clarify SIFE status.

For students with disabilities who enter with an Individualized Education Plan, the Language Proficiency Team (LPT) must convene to determine if the student has second-language acquisition needs and if accommodations must be provided for taking the NYSITELL.